How are Public Libraries funded? The vast majority of funding that supports the operation of Public Libraries comes from county and local governments. At times, grant funding may be available for specific programs, projects, or capital improvements. Fees for special programs and services account for a relatively small percentage of revenue for Public Libraries. What are the Friends of the Library? Friends of the Library are organizations formed to support their local Public Libraries. They typically establish themselves as independent, non-profit organizations that conduct fundraising to supplement Library resources and organize Library related events. What is the Dewey Decimal system? The Dewey Decimal system is a classification system used in many libraries to organize their books. The classification number allows for books to easily be located or returned to their assigned place in the library. The system is constantly revised to keep up with changes in the libraries. • Retrieve MARC21 records from or Vendor Site if you know where that is. You should be receiving binary MARC (.mrc) files, probably zipped (meaning the file ends with a.zip instead). If another file type appears, let know. • To download the file, find the file you need on the appropriate vendor page (see examples below), find the file to be cleaned and added to Alma, click on that file, then choose 'Download'. • Take a minute to find where this file was downloaded to your computer (the Downloads folder). • Move that file to your Alma_Ebooks folder (if you use that). This will help you keep track of what files you are working on and uploading into Alma the correct file. I recommend that you keep a separate folder in your Alma_Ebooks folder for each vendor you work with. • Upon moving to you Alma_Ebooks folder, you may need to extract the data from a zipped file (the file has a.zip extension and the little file folder logo has a zipper on it). Right-click, then choose 'Extract files' (or whatever permutation of that is for your computer). For Windows machines, a folder should now appear with the filename, and inside that folder is the actual MARC file (.mrc). This is the file you will edit in MARCEdit. • The file you want to clean and review before adding to Alma is now on your computer. Work with this binary MARC21 (.mrc) record in MARCEdit using the following steps: • Open the record in MARCEdit MARC Breakers: • Open MARCEdit. • Click on 'MARC Tools' (see below): • In the dialog box that appears, click on the folder logo below the 'Input file' area. This should bring up a box where you can search your computer for the place you downloaded the vendor MARC file in step 1. Select that file then click ok. • Do not click the folder with the green arrow - once you select the Input file, the Save file should be automatically generated. Instead, click on the input file text that automatically appeared, and change the filename to have 'CLEANED_' in front of it. The rest of the filepath should stay the same. This helps us keep track of the file that will eventually get ingested into Alma. • Make sure the selected function is 'MarcBreaker' and also remember to Click on 'Translate to UTF-8'. • Click 'Execute'. Once finished, the Results section should show the number of records processed. (Note the filenames change slightly in the following photo because of Mac MARCEdit weirdness). • Finally, click on 'Edit Records' to open these in the MARCEdit Editor. • Validate MARC21 • In the Editor, click on Tools > Validate Marc Records. Leave Source File: as '[Current File]'. Leave Rules File as default setting. Choose 'Validate Record (Default)'. Click Process. • If validation errors appear, rerun the Validate Marc Records but with 'Identify Invalid Records'. Use the information provided to fix the invalid MARC records. All MARC records must validate before going forward. • Generate import reports and save to appropriate wiki page. • First run an Material Type Report by going to Report > Material Type Report > Generate Report. The information appears in a dialog box. You want to check that everything is type > Electronic. Bring to if not • Copy and paste the Material Type Report information and put into the Reports section of the Wiki page where you got the original dataset. This is just a precaution while we are figuring out these workflows and procedures. • Now run a Field Count Report by going to Report > Field Count Report. Harlow and Sage (and Indiana) (Book): Vega, Brittni: 'Once upon a time, Harlow's best friend was her older sister, Sage, a thoughtgul and loving miniature Dachsund. My Spring Robin by Anne Rockwell, illus. By Harlow Rockwell and Lizzy Rockwell Originally published in 1987, this updated classic done in pencil and watercolor tells the story of a child who encounters all of the signs of spring. Nature Ranger by Richard Walker Become a wildlife detective by exploring all aspects of nature. London Public Library. The Legend of Sleepy Harlow. The OverDrive Read format of this eBook has professional narration that plays while you read in your browser. • Review the fields to make sure there are no oddities - i.e., missing 245 fields, or far more 6XX fields than records (far more = roughly 10x as many). Check for obsolete fields usage as well (090, 440, 790). We will want to migrate these to correct fields if we have the time. • Finally, click 'Generate Report', which should open up a box asking where you would like to save the report. Click into the area where your MARC (.mrc and.mrk) files are, click on the original file (so that the original filename appears in the name field), then add 'REPORT_' at the beginning. • Click Save and close out of the report. • Check/enhance records following • Next, go through the records in the editor to review the Minimal E-Resources Cataloging Checklist. Bring any questions to. • This checklist will evolve over time, so please don't hesitate to recommend new areas of concern. However, be aware that we do not want to invest too much time in making these records perfect; they just need to be viable. Focus remediation efforts on identifiers and controlled access points (020, 1XX, 245, 6XX, 7XX, 856). • Add a 945 field for the collection (make this equal to the original records filename). In MARCEdit, go to Tools > Add/Delete Field. Then enter what appears below: • Click 'Add Field'. • Save your work on the CLEANED_ file, then compile back into binary MARC (.mrc): • Go to File > Compile File to MARC: • Click on the Cleaned_. Filename to get that into your Save As field. Make sure it now has a.mrc extension. That Cleaned_filename.mrc file is now ready for Alma. • Import the cleaned MARC file into Alma: • Log into Alma. Go to Alma > Import to create a new import job for the data set: • In the window that appears, find the provider-appropriate load profile (if one doesn't exist, let know). Here, we are working with Springer. For that profile, click on 'Actions' > 'Run Import'. • For that import profile job, first select the file you wish to load. Click on the field, then find the CLEANED_filename.mrc (check the extension) file you just compiled in MARCEdit. In the Label field, put in information about what you are loading (if part of the backlog, and more information on that specific vendor dataset): • Click Add. BUT YOU ARE NOT DONE YET. Next is the review page. You should see your file at the bottom of the page now. Click 'Submit' in bottom right corner. • Now you are taken to the Monitor Imports page, with your most recent job at the top of the list. Click 'Refresh' in the top left corner to see the updated status of your import job. If you have a large (>500) set of records, this may take a while - feel free to go do other work then return to this Monitor Imports page. You will get an email when the import is finished. • If an imported set has duplicates within the existing Alma catalog (and most will), you will get a Status 'Manual Handling Required'. This is to be expected: • Click on 'Manual Handling Required'. On the page that comes up, go to Actions > Edit (make sure to choose Edit and not View Records). • You now have a list of the duplicate records - if every record in an imported set is a duplicate, check with - there may be a mix up in which files need to be imported. For each record, click on 'View Matches' to review. • For each match, Merge ONLY IF the imported record exactly matches an existing record IN THAT SAME ELECTRONIC COLLECTION. Ask if you are unsure about this. Otherwise, choose Import (which will bring in the record but not merge with the existing record). Click 'Execute'. This will take you back to the duplicates list, but with 1 less record to review. Go through all the duplicate records. • Once finished with duplicated, you can go back to the Monitor Imports to verify that your set has been imported. You will also get an email saying that your set has been successfully imported. • Verify: • After import, spot check some of the imported records in both Alma and in Primo (you will have to wait a few hours possibly for them to show up) to make sure the record with appropriate proxy URLs and portfolios appear. Make sure they appear as part of the correct Electronic Collection.
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